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General Information

 

Selection of Participants
The Program Committee will review and accept applications from clinical fellows and junior faculty as described below. The Committee will base its decisions in large part on the quality of the proposed protocol and on the submissions by the applicant and the sponsor (Program Supervisor or Department Head). These documents will be scrutinized both for the information they supply about the candidate and the assurances they provide about the participation of the candidate and support of the proposed clinial trail. Note that selection of Workshop applicants will be conducted on a competitive basis with fewer than half of the applicants accepted each year due to limited space. Unsuccessful applicants are encouraged to reapply the following year. Applicants will be notified of their status by the beginning of May 2010.

Fellows Receive Full Scholarships
The Committee will award scholarships to 75 applicants who are clinical fellows in any oncology subspecialty or radiology. The Committee will seek a group of trainees who have made outstanding progress in their medical training, who have displayed an interest and competence in clinical cancer research, and who come
from a diverse group of training institutions and personal backgrounds.

The 75 participants selected from this group will not be required to pay any registration fee for the Workshop. They will also receive complimentary airline tickets (with a cap on international travel), hotel
accommodations in Vail for the nights of August 7 through August 12 inclusive, and complimentary meals
throughout the Workshop, with the exception of three nongroup dinners. Participants who receive scholarships will be required to share sleeping rooms with other awardees. All participants must pay an activity fee of $100 to offset the costs of social events and a group photo.

Junior Faculty Receive a Stipend
The Committee will also admit 25 early-career clinical investigators who have already embarked on
academic careers; who hold an appointment at the level of Assistant Professor, Instructor, or Lecturer; and who completed their fellowships after April 30, 2005. The investigators will not be required to pay a registration fee for the Workshop, although they will be required to pay a $100 activity fee. Junior faculty will also receive complimentary meals throughout the Workshop (with the exception of three nongroup dinners) and a stipend of $599 (nontaxable) to support their travel and housing costs.

Workshop Materials
Faculty members will contribute material to the electronic workshop syllabus to be distributed to all participants. For every lecture, the syllabus will contain the instructional objectives for the presentation, an outline of the topics to be covered, and a research bibliography of relevant articles and texts.

Workshop Site
Workshop sessions will take place at the Vail Marriott Mountain Resort, Vail, Colorado. Vail offers a full complement of summer recreational activities – including hiking, golfing, fishing, mountain climbing, horseback riding, and swimming – just a short distance from the resort.

Transportation from the Airport
Arrangements will be made for complimentary shuttle bus transport (a 2 1⁄2-hour ride) for Workshop participants between the Denver International Airport and the Vail Marriott Mountain Resort on Saturday mid-day, August 7 and again on Friday morning, August 13. Those admitted to the Workshop will receive the schedule for these special buses, which are the only buses on which complimentary transportation will be provided.

Workshop Housing – Sharing Accommodations
All applicants accepted to the Workshop must reside at the Vail Marriott Mountain Resort for the duration of the Workshop and participate in all group meals. Fellows will receive the following complimentary accommodations at the Resort: a hotel room to be shared with one other Workshop participant for the nights of Saturday, August 7, through Thursday, August 12, inclusive. Fellows requesting other accommodations at the Vail Marriott Mountain Resort will be reimbursed only for the amount that AACR and ASCO would have been charged for the complimentary accommodations offered as part of the
package (approximately $120 per night).

The following accommodations are available to junior faculty: Lodge Room at $240 per night. This price,
per room per night, is based on single or double occupancy and includes local and state taxes. Junior
faculty will have the option of sharing hotel rooms with other participants.

Online Application Procedure
We are pleased to offer an online procedure to apply to participate in the AACR/ASCO Workshop on Methods in Clinical Cancer Research. Visit the workshop website, www.vailworkshop.org, and follow the onscreen instructions.

Only online applications will be considered; paper submissions will not be accepted.

In summary, the online application procedure requires the following FIVE items from applicants:

  • A completed online application form.
  • A one- to two-page description of the clinical trial protocol you intend to write during the Workshop and its feasibility (Protocols that are largely written before the workshop are not acceptable).
  • Your personal C.V. (electronic version).
  • A statement explaining why you wish to participate in this Workshop.
  • A statement from your Program Supervisor or Department Head in support of your application for
    this Workshop.

Detailed instructions for each of these items can be found on the online application form. Applications will not be accepted unless they contain all FIVE elements described above. The deadline for receipt of online applications is Monday, March 15, 2010.

For questions about the application process, contact Mark Mendenhall, AACR Senior Program Administrator:
(267) 646-0660 or by e-mail: mark.mendenhall@aacr.org.

Workshop Preparation
Those accepted for the workshop should come prepared to develop the clinical research concept submitted with their application into a complete clinical trial protocol during the course of the workshop. A background literature review is required as preparation for the workshop. Students should bring their institution’s protocol and informed consent templates. Statistical issues should be considered prior to the workshop by discussing your idea with a statistician at your institution. If you are planning to utilize a new agent or one in early development, you must obtain confirmation that you will have access to this drug.